Process for Short Loan Circulation:
(i) The Librarian classifies library users according to the following categories:-undergraduates, postgraduates, staff, and external users (institutional and individual).
(ii) Users are given a catalogue for books which are reserved to make selections.
(iii) Reserved books are the only ones that qualify for short loaning (1 hour).
(iv) The borrower presents the call number of the information material to the duty staff, who retrieves the book from the shelf.
(v) The staff pulls out the Timing Book slip and hands it over to the borrower to indicate the time the book is being taken out for the next one hour.
(vi) When the one hour period is over the borrower returns the material and renewal may be granted if no other user has booked the material.
(vii) The booked material is held for 5 minutes and if not claimed it is given to another deserving user.
(viii) Books in this section may be borrowed for overnight or weekend loan too.
(ix) Borrowers here leave behind both the borrower’s card the student’s identity card.
(x) The books are desensitized by the Library Assistant to allow passage out of the Library and the date to be returned is stamped on the date slip.
(xi) Upon exit the borrower presents the borrowed material to the security desk to counter-check the transactions.
(xii) The books are retuned by 9.00pm of the next Monday.
Process for Preservation of Books:
(i) The Library assistants remove books showing signs of falling apart from circulation and take to the bindery.
(ii) Loose covers are bound for reinforcements.
(iii) Books in a shelf are left loose for ease of removing and shelving.
(iv) Environment within the library is frequently checked to make sure books are not damaged by moisture and direct sunlight.
(v) Backup for databases is done and then kept safely
Process for Management of Computer Resource Centre (Procedure) Elaborate:
(i) The resource centre is a section within the library where users carry out research through the internet-connected computers.
(ii) The Library Computer Attendant supervises the usage including timing and offers assistance to the users where necessary.
(iii) Each computer is assigned a number and users are directed to one which is free where they fill in the resource centre data sheet their personal details and remarks when they have finished with the section.
(iv) The Patrons use the Library Resource Centre following stipulated user guidelines (Refer to Library Policy)
Process for Long Loan Circulation:
(i) The library user identifies the information material from the public catalogue cabinet or the offline catalogue and notes the call number.
(ii) The user moves to the relevant shelf, traces the book and takes to the issue counter.
(iii) The user presents the book to be borrowed to the counter staff.
(iv) The user produces a borrowing card and identity card (ID).
(v) The Library Assistant matches the borrowing card with the ID to ascertain ownership.
(vi) The Library Assistant verifies the document to make sure details are correct and stamps on the date slip the date the book is due for returning.
(vii) The book is demagnetized to allow its removal from the Library.
(viii) The borrower presents the Library security staff the book to counter check if the transaction is well executed and at the same time tallies the borrowed books in a tally sheet.
(ix) The evening shift staff file the days loan records alpha-numerically by call number and by date in their respective trays.
(x) Statistics of the days transactions tallied during the day are recorded by the library staff in the purposely designed forms.
(xi) The library staff checks the date the book was due, the call number and pulls out the record.
(xii) The library staff removes the book slip from the book pocket and returns it to the borrower.
(xiii) Each returned book is passed through the sensitizer to re-magnetize.
(xiv) The returned books are removed to a sorting shelf/bay to await distribution to their respective shelves.
(xv) As a routine the next morning all the returned books plus those removed from the study carrels are shelved.